Digitizing 180,000 Medical Records
- Business, Tech

Digitizing 180,000 Medical Records

Major records digitization project underway at Barnsley in partnership with IMMJ Systems, System C, and Iron Mountain

Barnsley Hospital NHS Foundation Trust has embarked on a major medical records digitization project with partners System CIMMJ Systems, and Iron Mountain that will see more than 180,000 medical records securely scanned into the IMMJ Systems MediViewer™ Electronic Document Management System (EDMS)The project is part of the Trust’s EPR program, working in partnership with supplier System C. It aims to put the Trust at the forefront of digital excellence by providing clinicians with intuitive digital workflows, decision support, and care planning capabilities to provide patient care.As part of this digitization program, the Trust went live with the fully integrated EDMS MediViewer™ from IMMJ Systems in Rheumatology in early September 2021 and is now live across most specialties.“This go-live has taken Barnsley one step closer towards its digital vision,” said the Trust’s Chief Clinical Information Officer (CCIO) and Consultant Gastroenterologist, Dr. Dominic Bullas. “I’m very grateful to the digital leaders at Barnsley and our partners for getting it across the line and providing staff with an improved solution to support patient care.”The MediViewer™ EDMS software integrates seamlessly with System C’s Careflow EPR to provide clinical-context launching of the digitized record. The tightly integrated platform enables clinical and clerical users to view the complete history for each patient attending the Trust and search through the record for key clinical documents via the MediViewer™ SmartIndexing™ technology. Iron Mountain (IRM) is contracted to digitize all active patient records for the Trust, while the Trust manages the day forward scanning in-house with the support of IMMJ Systems. Iron Mountain’s ingestion process provides electronic handshakes as content flows between the delivery systems, ensuring strict compliance with the latest data privacy and industry regulations.The combined solutions will provide instantaneous access to scanned medical records via the CareFlow EPR safely and securely. The speed and intuitive design of the MediViewer™ EDMS mean that simple but rich features enable clinical users to quickly find the critical documentation needed at the point of care, primarily as MediViewer™ not only uses optical character recognition to ingest information (scanned or born-digital) but applies its SmartIndexing™ technology over the top, classifying information so it can be found via a single click of a button.IMMJ Systems’ Chief Operations Officer – Lisa Harris, said: “This is a significant milestone for the Trust. Barnsley Hospital has successfully deployed MediViewer™, providing secure access to critical clinical information at the point of care and delivered this throughout the most challenging period in NHS history.“This is a considerable achievement, and IMMJ Systems are delighted that the Trust already sees tangible benefits. Deploying an EDMS introduces significant cash releasing and operational benefits, and Barnsley is a prime example of a Trust benefitting from digitized patient records, even early in its deployment.”Markus Bolton, joint CEO at System C, said: “I’m delighted that Barnsley has met another milestone on its path to digital excellence. The electronic management of records stored on paper is a key part of a hospital digitization process and national objectives towards paperless healthcare.”Simon McNair, Director of Healthcare at Iron Mountain, said, “Iron Mountain has spent many years supporting NHS Trusts in their move to creating digitized, interoperable and connected health and care systems. This solution, where the digitization process transitions record seamlessly into the MediViewer™ platform, takes the service to a whole new level in terms of fast results for improved patient care, cost efficiencies, and a better clinician-led user experience.”

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About IMMJ Systems: 

IMMJ Systems MediViewer™ is an Electronic Document Management System (EDMS) that has become firmly established as the EDMS of choice amongst clinicians and the wider NHS in recent years. The solution has been built specifically for healthcare providers and designed around the needs of healthcare professionals. This intuitive EDRM solution provides niche functionality with a highly advanced document classification engine to make sense of large historic paper-based medical records and provide a complete view of a patient’s health record with ease. The intuitiveness of the UI coupled with the inherent speed of access to information has delivered a step-change to the way clinicians deliver patient care and equally helped to improve the patient experience.

About System C  

System C is the UK’s leading health and social care software supplier. Its products include the CareFlow electronic patient record and associated products, CarePlus Child Health, and the Liquidlogic range of social care software.System C is part of the System C & Graphnet Care Alliance. The Care Alliance brings together three market-leading providers – System C, Graphnet, and Liquidlogic – to deliver integrated IT solutions to the UK health and social care market. Our solutions use leading-edge technologies – including mobile, wearables, instant messaging, and machine learning – to radically redesign services and the way clinicians and patients interact together.The Care Alliance also supports the management of the Covid-19 and influenza vaccination programs across England with its National Immunisation Management Software (NIMS). systemcgraphnetca.com

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About Iron Mountain: 

Iron Mountain Incorporated (NYSE: IRM) is the global leader in innovative storage and information management services, storing and protecting billions of valued assets, including critical business information, highly sensitive data, and cultural and historical artifacts. Founded in 1951 and trusted by more than 225,000 customers worldwide, Iron Mountain helps customers CLIMB HIGHER™ to transform their businesses. Through a range of services including digital transformation, data centers, secure records storage, information management, IT asset lifecycle management, secure destruction, and art storage and logistics, Iron Mountain helps businesses bring light to their dark data, enabling customers to unlock value and intelligence from their stored digital and physical assets at speed and with security while assisting them in meeting their environmental goals. To learn more about Iron Mountain, please visit: www.IronMountain.com/uk and follow @IronMtnEmea on Twitter and LinkedIn. 

Digitizing 180,000 Medical Records

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